JOB VACANCY NOTICE
Opening Date: August 19, 2019 Closing Date: September 2, 2019
Job Title: Staff Assistant II
Starting Salary: $43,000 annually plus state benefits package. Salary is negotiable with significant levels of directly related experience.
Expected Start Date: October 7, 2019
The Sunset Commission is looking for a professional, hardworking, and detail-oriented individual who enjoys being part of a team to join our administrative staff.
Performs a wide range of administrative and office support activities in a legislative agency environment. Acts as the initial point of contact for the Commission with members of the public and other individuals via telephone calls, emails, and visitors. Interacts with and conveys information to a variety of people, including the public, agency executives, managers, employees, and elected officials. Greets individuals coming to the Commission office and provides assistance with locating agency information or staff members. Also, participates as a team member on agency review teams by providing administrative support, including document and report production. The Staff Assistant II works under general supervision with opportunity to exercise initiative and independent judgment.
Essential Functions / Responsibilities
- Greeting and speaking with visitors in a courteous and professional manner.
- Answering telephone calls, assisting callers.
- Using effective verbal and written communication in responding to general questions relating to agency activities, policies, and procedures with knowledge, interest, and enthusiasm.
- Assisting the public and agency staff during Sunset Commission meetings.
- Performing general clerical duties including, but not limited to, photocopying, scanning, and mail distribution (both hard and electronic).
- Creating and designing graphics, page layouts, and formats for agency publications using InDesign and Adobe Acrobat in a team environment.
- Preparing and modifying documents including correspondence, reports, drafts, memos, and emails using Microsoft Office and publication software, often in time-sensitive situations.
- Maintaining electronic database and filing system.
- Performing other duties and special projects assigned such as the research, development, and production of manuals, brochures, forms, and other agency documents.
- High school diploma or equivalent required.
- Two years work experience with administrative support.
- Thorough knowledge and experience with Microsoft Office programs.
- Strong communication skills. Demonstrated ability to write, speak, and interact clearly and professionally.
- Proficient proofreading skills, as well as impeccable grammar and composition.
- Strong organizational and problem-solving skills.
- Ability to work well with others in a team setting.
- Ability to handle confidential information appropriately.
- Ability to manage multiple tasks and projects simultaneously and achieve deadlines under pressure.
- Graduation from an accredited four-year college or university with major coursework in business administration or a related field.
- Experience in page layout, design, and production processes using the Adobe Creative Suite: InDesign, Photoshop, Illustrator, and Acrobat Pro.
- Previous work experience in state government.
- State of Texas benefits package, including health insurance, employer-matched retirement plan, and paid vacation and sick leave. Dental and disability insurance, health and dependent care savings accounts, 401(K), and an employee assistance program are also available.
- Small, professional office located in the Capitol Complex in downtown Austin with parking.
- Emphasis on professional development, both through in-house training and opportunities to attend external training sessions, workshops, and seminars.
How To Apply
Please submit the following application materials directly to our office via mail, email, or in person: (1) letter of interest addressed to Janet Wood, (2) a State of Texas application, (3) resume, and (4) three references with email addresses and phone numbers. Initial screening will be based on a review of qualifications, applicable experience, and other materials submitted. Selected applicants will be interviewed and subject to a background check.
Equal Opportunity Employer
Persons with special needs or who wish to request an Americans with Disabilities Act (ADA) accommodation with the application process should contact the Sunset ADA Coordinator at (512) 463-1300. Individuals using a TTY, VCO, or HCO assistive device may contact Relay Texas at 7-1-1 and have the communication assistant who answers dial (512) 463-1300. The Sunset Advisory Commission will work with anyone making a request to provide reasonable accommodations.
Sunset typically posts job announcements during the summer after a legislative session (odd-numbered years). However, hiring for Policy Analysts occasionally occurs at other times. Hiring for administrative staff is on an as-needed basis. Information about upcoming hiring and all job postings will be on this page and Work in Texas as soon as available. Please check back regularly.
Policy Analyst Description
Policy Analysts work in teams to review and evaluate the operations of Texas state agencies. Key job duties include developing background research, participating in interviews, analyzing policy and program issues, and developing recommendations to improve agencies under review. Experience in or knowledge of state government and the legislative process, and Masters-level education are preferred.
The Sunset Commission is committed to workplace diversity, believing that varied perspectives within the staff encourage creativity and innovation. Fostering a supportive environment for people with diverse ethnic, gender, age, cultural, educational, experiential, and other backgrounds is crucial to Sunset's success.
The Sunset Commission is an Equal Opportunity Employer.